Privacy Matters
Clear, secure data practices tailored for nonprofits
Privacy Policy
Effective Date: June 27, 2026
Welcome to Penfyre Designs, LLC. Your privacy and the security of your data are the foundation of our business.
This Privacy Policy explains how we collect, use, and fiercely protect your information when you visit penfyredesigns.com, book a consultation, or utilize our secure digital infrastructure and data automation services. We have written this policy in plain English to ensure you know exactly how your data is handled.
1. Standard Website Data (Online Collection)
When you visit our website, we collect basic information to ensure our site functions properly and to help us communicate with you.
Information You Provide: When you fill out a contact form or book a consultation through our calendar integration (Google Calendar), we collect your name, email address, phone number, and basic details about your project.
Automated Information (Cookies): Our website is hosted on Hostinger. We use standard cookies to operate the website, remember your preferences, and understand basic visitor traffic. You can adjust your browser settings to decline optional cookies at any time.
2. Client Processing Data (Air-Gapped Security)
As a provider of Secure Data Automation for non-profits and small businesses, we handle highly sensitive information, including Personally Identifiable Information (PII), financial records, and donor lists. This data is treated with strict, offline security protocols.
Offline Processing: Any sensitive client data provided to us—whether handed over via a physical encrypted USB drive or transmitted through a secure end-to-end encrypted file transfer—is processed strictly on our local, offline (air-gapped) servers.
No Public Cloud: Your sensitive operational data is never uploaded to public cloud computing platforms.
No AI Scraping: We never use your private community data, forms, or records to train public or third-party artificial intelligence models.
3. Data Retention and Destruction
We do not hoard your data. To guarantee absolute privacy for your organization and your community, Penfyre Designs enforces a strict data destruction policy.
Within 14 days of final project delivery and client approval, all raw data, intermediate processing files, and finalized deliverables used in our Data Automation services are permanently and securely wiped from our local servers.
4. Information Sharing
We do not sell, rent, or lease your personal information to third parties. We only share basic website and booking data with essential third-party service providers (such as our website host, Hostinger, or our calendar scheduling application) strictly for the purpose of operating our business and facilitating communication with you. These providers are bound by their own privacy standards and are not permitted to use your information for their own marketing.
5. Your Data Rights
Under standard United States and Texas data privacy guidelines, you maintain control over your personal information. You have the right to:
Request access to the personal data we have collected about you.
Request corrections to any inaccurate or incomplete data.
Request the complete deletion of your personal data from our active online systems (contact lists, booking systems, etc.).
6. Changes to This Policy
As our technology and services evolve, we may update this Privacy Policy. Any changes will be posted directly to this page with an updated "Effective Date" at the top. We encourage you to review this policy periodically.
7. Contact Us
If you have any questions about this Privacy Policy, our air-gapped server architecture, or how we handle your data, please contact us immediately:
Penfyre Designs, LLC
Email: support@penfyredesigns.com
Privacy Policy
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FAQs
What data do you collect?
We collect basic website visitor data like names, emails, phone numbers, and project details.
How is client data handled?
Client data is processed only on offline, air-gapped servers and never uploaded to the cloud.
Do you share or sell personal data?
We never sell personal data. Basic website data is shared only with essential service providers to operate our business.
How long is data retained?
All client data is securely wiped from our servers within 14 days after project completion.
What rights do users have?
Users can access, correct, or request deletion of their personal information at any time.
Who do I contact with privacy concerns?
Please reach out to support@penfyredesigns.com for any questions or concerns about your privacy.
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